Crafting an impactful PowerPoint slideshow and delivering a captivating presentation are two distinct yet essential skills. While designing appealing visuals is crucial for conveying your message, employing effective presentation techniques ensures your audience fully grasps your ideas. This article focuses on the latter, providing you with a comprehensive guide on how to print PowerPoint slides with speaker notes, enhancing your presentation's success and effectiveness.
What Are Speaker Notes in PowerPoint?
Speaker notes are a valuable tool for presenters, containing essential information meant solely for your eyes. While your slides showcase visuals and text to engage your audience, the notes section includes critical details to help you stay on track during your talk. You can easily find the notes section right beneath each slide by clicking on “Notes” in the taskbar at the bottom of the PowerPoint window. This article will walk you through the steps to add and print your speaker notes effectively.
Why Print Your Speaker Notes?
During presentations, many prefer using Speaker Notes on a second screen for easy reference. However, if you’re more comfortable holding your notes or lack a second screen, printing your notes is a fantastic alternative. This method allows you to keep track of key messages and even share printed notes with your audience for further insight into your topic.
How to Print PowerPoint with Speaker Notes
Printing your PowerPoint slides along with speaker notes is straightforward, though the steps may vary slightly depending on your operating system. Let’s explore how to do this on Windows, Mac, and even using Word.
Printing Slides with Notes on Windows
Follow these simple steps to print your slides with notes on Windows:
1. Open your presentation with speaker notes.
2. Click on “File” in the top left corner.
3. Select “Print” from the sidebar menu.
4. Specify the number of copies in the “Copies” field.
5. Choose your printer in the “Printer” field.
6. For additional settings, click on “Printer Properties.”
7. Under “Settings,” select “Full Page Slides” and open the dropdown menu.
8. Choose “Notes Pages.”
9. Hit “Print” to start printing your slides with notes.
Printing PowerPoint with Notes on Mac
Printing notes from your Apple device is easy. Here’s how:
1. Open your presentation with speaker notes.
2. Click “File” in the top left corner.
3. Select “Print.”
4. Choose your printer under “Printer.”
5. Click “Show Details” at the bottom of the Print window.
6. From the “Layout” menu, select “Notes.”
7. Finally, click “Print” to obtain your PowerPoint slides with notes.
Printing PowerPoint Using Word
If you prefer to print notes using Word, follow these steps on a PC:
1. Open your PowerPoint presentation that includes speaker notes.
2. Go to “File.”
3. Choose “Export.”
4. From the Export panel, select “Create Handouts.”
5. A dialog box will pop up; choose either “Notes Next to Slides” or “Notes Below Slides.”
6. Click the “Paste” option from the same dialog box.
7. Click “OK.”
8. Word will automatically open the document. Go to “File” and select “Print.”
9. Adjust the printing settings as needed.
10. Finally, hit “Print” to get your document with notes ready.
Conclusion
Every presenter has a unique style, and having your speaker notes printed out is an excellent technique to keep track of the key messages you want to convey. You can even distribute these prints to your audience afterward for deeper insights into your topic.
No matter which operating system you’re using, printing PowerPoint speaker notes is a straightforward process. The key is to continually seek new methods to elevate your presentation skills and discover dynamic, engaging ways to communicate with your audience. Embrace these tips, and watch your presentations transform into captivating experiences!
